Terms and Conditions

• To secure a place for your child an application letter must be written or emailed to the Nursery indicating the following information:

Date of commencement at Nursery                                                                                                                    Which sessions are required each week and whether any additional sessions are to be reserved for the further terms in that academic year.

If the place is reserved more than one academic year in advance, it is satisfactory to indicate the number of sessions per week and not specify days, this can be agreed with the Nursery during the Summer term prior to commencement.

1. There is a non-refundable deposit of £30.  Until the deposit is received the sessions at Wivenhoe Montessori are not secured and may be sold to another party.  On receipt of the deposit the Nursery will write to confirm the reservation of place and which sessions have been booked.
2. The minimum number of sessions for a child is two sessions per week.
3. The Terms, Policies and Procedures contract must be signed and returned  prior to your child’s entry to Nursery.
4. The registration form, which enables staff to contact you in case of emergency, should be completed and returned on your child's entry to Nursery.
5. All fees are payable in advance and must be paid within the first week of each term.  Fees that are not paid after the seventh day from the date of invoice will be liable to a 10% additional charge of their invoice total.
6. The Nursery shall not be obliged to admit the child upon failure by you to pay the place deposit and/or place fees by the start date or on any subsequent payment date.
7. A full terms notice is required in writing should you wish to remove your child from the Nursery OR to reduce the number of sessions that you have specifically reserved OR delay commencement from the start date agreed.  In circumstances where a full terms written notice has not been given then the Nursery reserves the right to charge the fees in full at the rate applicable for the next term, whether the child attends the Nursery or not.
8. Should either parent wish to increase the number of sessions per week for your child, written notification is required either on paper or via email.  Should a verbal agreement take place with regard to changing or increasing sessions the Nursery will write to confirm the agreement thus forming a contract between the Nursery and both parents.  If there is a change off our understanding, the parent is required to notify the Nursery of cancellation in writing within two weeks of the date of the confirmation letter or be required to give one term’s notice (as per point 4 of these Terms and Conditions).
9. You will not be entitled to any refund or release from liability for payment of place fees by virtue of non-attendance of a child at the Nursery for any reason.
10. The term after your child’s 3^rd birthday they will become eligible for the free entitlement fund.  This nursery will offer 3 hours per session up to a total of 15 hours a week.  If your child attends more than one setting this total will be shared between the settings.  As the sessions are longer there will be an additional fee to pay at the beginning of every term.  Please see section 4.1 of our Nursery Handbook,  Admissions  for further information.
11. The Nursery will close on ALL statutory holidays.  Normal charges will apply for these days where staff continue to be paid.
12. Wivenhoe Montessori accepts no liability for any pecuniary or other loss suffered by you arising directly or indirectly as a result of the Nursery being temporarily closed or the non-admittance of the child to Nursery for any reason.
13. If children are not collected before the official Nursery closing time, two members of staff will be required to work over time until collections.   The Nursery reserves the right to make an additional charge of £15 per 10 minutes late.
14. Wivenhoe Montessori reserves the right to amend/terminate sessions in which case one month’s notice will be given.
15. All booking arrangements for places will be registered with the Nursery as per your requirements detailed on application up to their commencement at primary school or until you wish to terminate or change the agreement according to availability at any time, upon giving one academic term’s written notice, or if either party shall be in material breach of the agreement and shall fail to cure such a breach within 7 days, following service by the other party of written notice specifying the details of such a breach.
16. The Nursery cannot be held responsible for loss or damage to children’s property.  Every reasonable effort will be made by the staff to ensure the children’s belongings are not lost or damaged.  Practical ‘inexpensive’ clothing is strongly recommended.  If the Nursery finds it necessary to supply items for the children which the carers are usually expected to provide, eg. Nappies, then replenishment of those supplies is expected or alternatively a small charge will be made to cover the cost.  The Nursery recommend that parents label their child’s clothing.
17. The Nursery has extensive insurance cover.  Full details can be viewed in the Office.
18. Our policy for Non Payment of Fees is in our Nursery Handbook Section 4.2.